Why Meeting Rooms Are So Important in a Hybrid Workplace?
While hybrid workplaces are all the rage, they can come at the cost of ineffective collaboration between onsite and remote workers. This not only hampers communication within a team but also reduces productivity.
Naturally, companies are looking to effectively use meeting rooms going forward. After all, this is the place remote and in-office employees come together. According to a report by Coworker, there is a 73% increase in the demand for meeting rooms with flexible spaces.
Meeting rooms help conduct meetings that bring everyone together, regardless of their location, and promote a sense of shared company culture. Although the design and accessibility of meeting rooms have evolved, they continue to be essential for all types of interactions-
- Decision making
- Problem-solving
- Status updates
- Progress reporting
- Team building
- Creative brainstorming
Meeting Rooms in the Modern Workplace
Every office requires meeting rooms. But their size, design, and location are evolving to fit the unique requirements of a modern workplace. The typical setup with a large table, multiple chairs, and a big screen is not relevant in offices today.
Companies are increasingly customizing meeting rooms to fit their culture and promote a flexible environment. With booking software, interactive collaboration tools, and user-friendly AV technology, businesses are designing meeting rooms to address the challenges of the modern workplace. A modern meeting room offers-
- AV technology
- Flexibility
- Accessibility
- Soundproofing
- Lighting
Here are a few more reasons why meeting rooms are essential in a hybrid workplace.
Importance of Meeting Rooms in a Hybrid Workplace
How and where we work can change. But as long as offices exist, meeting spaces will be relevant. Here’s why your hybrid workplace must have a meeting room-
- They are More Professional
Employee meetings may constitute the bulk of the meetings in your company. But you will have client or vendor meetings from time to time. And meeting rooms are a great way to make a good first impression. Conducting business dealings in a professional setting indicates that you are serious, confident, and prepared.
The same idea applies to team meetings. Conducting important team meetings in meeting rooms will help members be in a professional state of mind. It will not feel like a social gathering and prevent any unnecessary chit-chat.
- They Facilitate Collaboration in a Private Setting
Without meeting rooms, your onsite employees will have to conduct meetings with remote colleagues at their workstations. This will disturb employees that are not concerned with the meeting and bring down their productivity.
But that is not all. Employees may sometimes need to transfer confidential information to their colleagues. Again, such communication is harder without a private meeting space.
Meeting rooms offer a private setting for both remote and onsite team members to collaborate freely. Employees do not have to worry about eavesdroppers and sensitive information remains safe within the walls of the meeting room.
- They Double Down as Focus Rooms
The constant sound of the coffee machine, the opening and closing of doors, and the chatter of colleagues can be distracting and make it difficult to work on important tasks. Focus rooms provide employees with a quiet space when they want to work in a more private setting. To manage the office space effectively in a hybrid workplace, you can convert meeting rooms into focus rooms when required.
By allowing employees to use meeting rooms as focus rooms, you help them work on important projects without any friction. This not only improves their productivity but also promotes better space utilization.
- They Offer Additional Seating Space
In a hybrid setup, employees will come into the office as their work demands it. Alternatively, your company could be hiring contract workers for short-term projects. Either way, tracking the total employee footfall and making the necessary desk arrangements immediately may not be feasible. So, how will you manage the office space if the number of onsite workers surpasses the seating capacity?
Conference rooms enable you to have extra space at hand in situations like these. You can convert them into ad hoc workstations to accommodate all onsite employees.
On the other hand, if employees are organizing a meeting with a big number of participants, meeting rooms offer a spacious area that makes everyone feel focused and comfortable.
To Wrap Up
Meetings rooms have clearly evolved in recent times. But the benefits they offer remain unparalleled. From offering privacy to being multi-purpose, meeting rooms are an essential component of every office. Moreover, in a hybrid setup, they promote collaboration between remote and onsite workers and keep them connected with the organization.
You can further add efficiency and convenience to your hybrid meetings with WorkInSync meeting room booking software. It helps you understand the conference room utilization pattern and provides real-time insights.
You can also book a room and schedule meetings. The conference rooms can be optimized and managed based on your requirements. Interested to learn more about the product? Get in touch with us today.
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