Wireless printer

Installing a new wireless printer is a great way to boost productivity and streamline printing and scanning processes. With sufficient Wi-Fi, multiple people can access it remotely, translating into less hardware to maintain. Here’s what you need to know to install a new printer on your system successfully.

1. Review Your Device Settings

The first step is to review the printer settings and those on the device or devices that you plan to use with it. This will eliminate many headaches as you work to set up your new printer.

Remember that Windows, Android, and Apple devices all have unique settings. So, if you want to allow connections across multiple platforms, you will need a printer that is compatible with all of them.

2. Uninstall Your Old Printer

Many issues while installing a new printer result from an existing connection. If you cannot use your current printer, uninstall it from all applicable devices. Entirely removing the software will help eliminate some of the most common installation problems as you go through the installation process.

3. Set Up Your Printer

Every wireless printer has a precise setup process, but most follow a simple progression. The first thing you need to do is install the consumables. There’s a good chance a starter set came with the device. Follow any instructions that accompanied them, for example, gently shaking the toner.

Investing in replacement ink or toner is a good idea since starter cartridges tend to run out quickly. Remember that if you plan to install a color printer, you must purchase one for each color toner in the machine.

Once the physical unit is set up, you will want to configure the Wi-Fi settings to work with your system. In many cases, this is as simple as powering the unit on and following the on-screen prompts. You may need to input your Wi-Fi name and password for a secure connection.

4. Adding a New Printer to Your Device

Once you are up and running, you may need to add the printer to specific devices. Luckily, many will simply recognize the printer on the Wi-Fi system and connect seamlessly. However, some devices may require you to take a few steps.

The most important thing to remember during this part of the installation is that each device will dictate your steps, so you may need a few different approaches. Two options are directly installing the printer software to your device or setting up an access point.

5. Print a Test Page

The final step in installing a new printer is to print a test page. This allows you to double-check that all settings are correct, the printer and your devices can communicate without trouble, and the print quality is as expected. If your unit also has a scanner, you should also test that system.

Whether you need a basic laser printer or want to invest in all-in-one units complete with FADGI document scanners, online stores offer a wide range of office equipment. Once you find one, it only takes a few simple steps to install and run it.