Every single day, the amount of spam messages received by our email accounts is huge. The majority of these spam emails are sent from fake email addresses. In case you want to respond to a message, you should check if an email is valid in a variety of ways. It’s a good idea to be cautious when responding to any potentially fake email.
- Pretend you can’t remember your mail account’s password by going to the email service’s login page. The service provider will need your email address so that the password recovery instructions can be sent to you. If you submit a valid email address, the service will most likely notify you that the user name you entered does not exist. This procedure can definitely help you with Gmail, Yahoo Mail, and Outlook (Hotmail) accounts.
- Perform an IP Address Lookup. Looking for an IP address is far simpler and less complex than it appears. An IP lookup is used to find where an IP address is located. Each message contains the IP address of the server from which it was sent. This IP address is normally concealed, but if you select to inspect the source of the message, it will be right there under “received from.” You just need to copy the IP address and paste it into any easily accessible online IP lookup tool, such as What Is My IP Address. After a few seconds, you’ll notice the IP address’s associated ISP and organization, as well as its location. If the IP address is from a country you’re not familiar with, be cautious because it could be spoofing.
- There are email verification software that are specifically designed to validate email addresses. It’s quite simple to use. You upload your mailing list to their platform, and they send you a CSV report with undeliverable and potentially dangerous emails labeled.
There are two types of email validation tools:
- Online services, or software-as-a-service (SaaS). It is convenient to use them in the browser and from any device for all team members. There are free sites for checking one mailbox. For mass verification, services are used where there is a shareware period, and it is also possible to check up to 100-150 emails and a paid subscription for a month. One of the best online email validations tools is ZeroBounce. This tool looks for information on clients and records it in its reports, if you specify IP data. It can check up to 100 emails for free. Subscriptions start at $0.008 per address for a base of 2000 contacts.
- There are also email validation tools that can be installed on the computer. The disadvantage of the applications is that the entire database is stored on only one computer. That is, if something happens to your device, you can lose all data. It is recommended to copy the database to another device or save it in the cloud.
The steady influx of emails quickly turns a tidy and clean inbox into a total mess that will be tough to clear up the longer you wait. There are some tips that can help you change this situation:
- Remove your email address from receiving promotional newsletters. Many of us sign up for newsletters on specific websites because we believe the content they post will be useful to us. We quickly learn that the website sends out far too many mails, the majority of which are completely useless. But we endlessly postpone the process of unsubscribing from these types of messages, though it’s quite an easy thing to do. Unsubscribe links must be included in all newsletters and promotional mailings. The most important thing is not to put it off for too long due to our laziness or lack of time.
- It is better to have many email accounts for various purposes. This will not just increase the security of your email inbox, but it will also increase your productivity. Use one account for social media integration and online shopping, another for talking with friends, and a third one for business-related messages alone. You are free to create as many accounts as you require.
- If you’re not sure if you can delete an email or if you’ll need it again in the future, archive it. You don’t delete an email irrevocably when you archive it, but you do remove it from your inbox. You can simply access any of the archived messages if you need them later.
- Use email clients on your mobile devices to keep track of your inbox at all times. Such software enables you to be always available, reading and responding to email messages simultaneously. If you don’t have time to check your inbox several times per day, set up notifications for important letters.
- One simple way to receive fewer emails is to reduce the amount of emails you send. As you may think, the fewer emails you put out, the fewer responses you’ll receive. When you think about it, you’ll be astonished at how many emails you send that aren’t essential. Some topics don’t need to be addressed at all, while others are better handled in person because it would take dozens of replies to say what can be said in a minute.