Exchange On-Premise to Exchange Online: EdbMails Review


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Exchange migration without proper planning can be challenging. If you are planning to cross the bridge when you actually come to it, you probably are digging your own grave. Before you migrate Exchange On-Premise to Exchange Online, it is highly recommended to review the best practices to ensure you get the desired results. Exchange On Premise to Exchange Online migration can be accomplished in two ways. If you have a small number of mailboxes, you can manually migrate them by exporting them to a PST or using PowerShell commands. A third-party application, such as the EdbMails Exchange migration tool, is however highly recommended when dealing with a large number of mailboxes and to avoid the complex PowerShell scripts. Let us first go over some of the fundamentals of the Exchange migration process before we look at EdbMails and how it can help you.

Table of Contents

  1. Introduction
  2. Common Obstacles during Exchange migration
  3. EdbMails Exchange Online to On-Premisies Migration Automated Tool

a. Downloading and Installing EdbMails software

b. A.Launching the application

c. Connect to Exchange Server (Source)

d. Enter the source account login credentials

e. Load Mailbox Options

f. EdbMails Exchange Migration Tool Interface

g. Additional Settings and Migration Options

h. Selecting the Mailboxes and Migrate to Exchange

i. Connect to Exchange Server (Destination)

j. Mapping Source Mailboxes to the Target

k. Migration Completion and Log Report

4. Export to Outlook PST and Magrate to Office 365

5. EdbMails Exchange Migration Tool Pricing Plans

6. Free 24×7 Customer Support and Free Live Demo

7. Concluding Thoughts and Final Rating

EdbMails Exchange


On-Premise Exchange servers are still used by many organizations for various reasons. The most important features are total control over your hardware and total access to all of your Exchange data locally. Remember that every coin has two sides, and a completely localized setup could spell disaster for your most important data. On-Premise server costs and uptime can be a challenge, as can maintaining 100% uptime. Keeping these aspects in mind there are several advantages to using Exchange Online that cannot be matched by its On-Premise counterpart. Let us first look at the advantages of Exchange online before moving on to the common challenges of Exchange migration.

Your data will be safe with Microsoft and it is safe from theft, loss as a result of a natural disaster, a technical error, or the like. You do not need to be concerned about keeping your software up to date. Your users will never have to deal with any kind of server outage or other inconvenience because everything is automated and seamless. Exchange online also saves money because you won’t have to do any manual maintenance.

Common Obstacles during Exchange Migration

It is clear from the preceding discussions that Exchange migration is not as simple as it appears. It requires expert supervision and care to succeed. You should only try something new if you are confident in what you are doing and how you intend to do it. It’s possible that you’ll come across one of the following situations.

  1. Issues with the Stability of the Exchange Server Environment
  2. Extended Downtime if you prefer to migrate all on your own.
  3. Problems with an organization’s security can act as stumbling blocks.
  4. Complexities and challenges with policy compliances.

Manually migrating from Exchange to Exchange Online is extremely difficult, and no one understands how difficult it is until they try it. To successfully complete the migration, a significant amount of knowledge, experience, and perseverance are all required. To overcome and avoid all such situations, EdbMails Exchange migration tool is recommended, which reduces downtime to zero and simplifies the entire migration process.

EdbMails Exchange Online to On-Premises Migration Automated Tool

For those who are unaware, there are four types of Exchange migration; Cutover, Staged, Hybrid, and PST export. The Cutover migration entails moving all mailboxes from the source to the target in one go. This is useful for those who want to move everything at once and don’t want to spend too much time on migration. The Staged Migration method involves migrating mailboxes in stages or steps. Migrating to, from, or within a Hybrid Exchange environment is referred to as Hybrid Migration. It’s also worth noting that if you plan to migrate manually (rather than using specialized software like EdbMails), you’ll almost certainly run into mailbox or Exchange version limitations.

EdbMails Exchange to Office 365 Migrator streamlines the migration process from Microsoft Exchange while eliminating all risks. You can directly migrate Contacts, Emails, Attachments, and Calendars to Exchange Online from your On-Premise Exchange mailboxes. In this section, we’ll look at how the software works and the different use-case scenarios that it supports.

  1. Downloading and Installing EdbMails software

The first step is to obtain the EdbMails software from the official website. One of the most intriguing aspects is that the download and installation are very quick, with no additional bloatware tools installed. The download takes less than two minutes, and the installation process is straightforward, as with any Windows software. 

  • Launching the application

Launch EdbMails applications from the Start Menu or the desktop after installing the software. You will be presented with a professional blue interface with two choices. If you want to get right into the application and try all of the features for free, click on Start Your Free Trial. If you have already purchased a license, enter your login information. EdbMails does not require a license key to be activated. The license is linked to the email address you provided when you purchased the software.

EdbMails Exchange Online
  • Connect to Exchange Server (Source)

A drop-down menu appears on the EdbMails main screen. To proceed to the Exchange migration screen, select the option Live Exchange Migration (Hosted, Hybrid, On-Premise, and More). The following window displays various options for connecting to the source Exchange server. You can connect using Global Admin credentials, Connect to a Specific User, or Connect to a Hosted Exchange Server. At the bottom, there are three more options for connecting to Mailboxes, Public Folders, or Archive Mailboxes. Remember that in order to connect to a Public Folder or Archive Mailbox, you must first assign a Public Folder to a user and make it mailbox enabled. For the sake of illustration, we will proceed with the options of Connecting to Global Admin User and Connecting to Mailbox.

Connect to Exchange Server (Source)
  • Enter the source account login credentials

You have two options for connecting to your account in the following window. If you select Default Connection, you must manually enter the IP address or Exchange server name, as well as the version. If you select AutoDiscover, you will only need to enter your login credentials once. This is useful if you are unsure about the Exchange server version or want to avoid entering them manually. If you are looking for the Hybrid Exchange Migration, enter the correct login credentials of your source Hybrid Exchange server in this screen.

account login credentials
  • Load Mailbox Options

Following that, you must select the option to load the mailboxes. The option to automatically load mailboxes will load all of your account mailboxes in real time. If you have a large number of mailboxes and want to manually load them, use the option to load them via CSV file. Mailboxes can also be loaded from a previously saved list. (As a result of a previous migration operation). We proceed with the option of loading mailboxes automatically.

Load Mailbox Options
  • EdbMails Exchange Migration Tool Interface

EdbMails main interface displays all your Exchange mailboxes on the left hand side. Here you can press the plus mark (+) beneath each mailbox to expand it and view all the mail items and their count. The checkbox allows you to select the mail items of interest. If you are looking to perform the cutover migration, EdbMails allows you to select all the mailboxes at once and perform a complete migration from the source to the target without limitations.

  • Additional Settings and Migration Options

On the right hand side, you have different options which make the migration process easy. EdbMails has a unique incremental migration feature to avoid duplicate items on subsequent migrations. The initial migration run is however a complete migration. If you migrate from the same PC to the same target multiple times, only the newly arrived source items are migrated to the target which saves bandwidth and improves migration efficiency.

Additional Settings and Migration

There are two other options which are Removing the deleted source items from the target folders on subsequent migrations and Forcefully updating the items. The first one removes any deleted source items on the target and the second option forcefully updates any changes made to the source items such as Contacts and Tasks.

 the target folders

The Exclude Folders button takes you to the Filter options which are pretty useful if you are looking to perform the Staged Exchange migration. Using the date filter, for example, you can first transfer all the mails between specific dates and migrate the older or unimportant ones later in a subsequent migration operation. Using the Folder and Filter option it is also possible to exclude specific folders such as Junk, Conversation History and so on.

There are also options to migrate mailbox permissions and Global Address List (GAL).

Exclude Folders
  • Selecting the Mailboxes and Migrate to Exchange

Once you’ve selected all of the necessary mailboxes and settings, click the Migrate to Live Exchange button at the bottom to proceed.

  1. Connect to Exchange Server (Destination)

In the next window, sign in to your destination Exchange account. The login procedure and the various steps for connecting to the destination are identical to those for connecting to the source. Log in to the destination using the target account credentials, and then load the mailboxes by selecting one of the three options as the source.

  • Mapping Source Mailboxes to the Target

You must map the source and target mailboxes in the following window. Again, you have three options: map the mailboxes automatically, map mailboxes from an earlier mapping, or map them manually. The automatic mapping process essentially maps the source and target mailboxes based on the similarity or closeness of the names.  When you choose the option to map the mailboxes manually, choose the required mailboxes from the list and set the Action to Migrate. The automatic mapping or mapping from an earlier migration saves time when you are performing migration from the same PC to the same target. (Subsequent migrations during Staged migration).

Mapping Source Mailboxes to the Target
  • Migration Completion and Log Report

Verify all of the mailboxes and their mapping before proceeding with the migration. The tool performs some initializations before beginning to migrate all of the contents from the source to the target. Some of the intriguing features we discovered while using EdbMails include the software’s ability to maintain perfect consistency between the source and the target without data loss. The folder hierarchy is completely preserved, and if you have mailboxes in multiple languages, they are all migrated with the same encoding. Once the migration has finished, click on the View Log button at the bottom to view a comprehensive migration report about the entire process, the number of mailboxes and items that have been migrated and so on.

Migration Completion and Log Report

Export to Outlook PST and Migrate to Office 365

EdbMails also supports migration of mailboxes from a PST file. To save or backup your Exchange mailboxes, click the Export to Outlook PST button on the main migration screen. If you prefer to import the contents later, you can use this PST file to migrate to another Exchange server. It is also possible to Migrate to Office 365, making it a very versatile tool with a variety of user-friendly options.

EdbMails Exchange Migration Tool Pricing Plans

When compared to other tools on the market, EdbMails has one of the most affordable pricing plans. The license is based on the number of Exchange mailboxes, and for 100 mailboxes, the cost is $200 (2$ per mailbox). Another interesting point to note is that the license cost per mailbox decreases for large or bulk numbers, which is very cost effective if you are planning a complete organizational migration. The unused mailbox license can be used whenever you want. Before purchasing, you can change the number of mailboxes to your liking. To give you a rough idea of cost, 20 mailboxes cost 120$ (6$ per mailbox). There is also a Bundle offer for EdbMails that combines the Exchange and Office 365 migration licenses. You can also save more money if you buy the mailboxes as part of a bundle. The table below provides comprehensive information on license plans and costs, as well as a cost comparison per mailbox. It is always a good idea to check the official website for the most up-to-date pricing plans and offers.

Exchange Server Migration
Number of Exchange MailboxesCostCost per mailbox
Bundle Offer (Exchange and Office 365 Migration)
Number of Exchange and Office 365 MailboxesCostCost per mailbox
20 + 20$216$5.4
40 + 40$252$3.15
80 + 80$324$2.025
100 + 100$360$1.8

Free 24×7 Customer Support and Free Live Demo

Free Customer Support: Contact EdbMails 24×7 free customer support if you need personalized assistance or more information on how to proceed with the migration based on your environment. I contacted them through their homepage’s live chat window, and their response was prompt and professional. Furthermore, they assist users in planning their migration by providing customized licenses and advising on which Exchange migration path is best for them. In this case, we found them to be knowledgeable and approachable.

Free Live Demo: If you want to learn more, they even offer a free live personalized demo where an expert representative walks you through the entire software. This is very useful because it gives you a complete picture of how everything works and the finer details before you buy it.

Free Trial Version: We recommend that those who want to experiment on their own to download and play around with the free trial version of the software to become familiar with all of the functions in detail. EdbMails is a must-have choice that should not be overlooked because it has covered every angle in terms of help and support and all that for free! This is also worth noting because other comparable software products charge a fee for personalized support and assistance. 

Concluding Thoughts and Final Rating

Migrating from Exchange On-Premise to Exchange Online can be difficult if you don’t know where to start. Many users are enthralled by the numerous benefits that cloud services such as Office 365 and Live Exchange provide and want to abandon their current setups, which are more expensive in the long run. Finding a safe and reliable method of completing a migration task without losing any data, on the other hand, is difficult. As a result, we examined EdbMails Exchange migration software, which is trusted by MVPs and used by tens of thousands of users worldwide. Its popularity stems from its ease of use and support for a wide range of Exchange migration scenarios, including Cutover, Staged to Hybrid, and Legacy Exchange Migration. All of this is possible because of EdbMails affordable pricing plans and excellent customer support to guide you through each step and ensure the success of your Exchange migration projects. You can also request for a customized Exchange or Office 365 migration plan. This is a tool that automates the company’s workflow by eliminating the need for complex PowerShell scripts. Given all of these factors, we give EdbMails a perfect 5 out of 5 stars.

Sigsync is another outstanding product from the EdbMails developers. It allows you to add professional Email signatures for Microsoft Office 365 and manage them all in one place. The dashboard of Sigsync is stunning, and it is simple to add Office 365 tenants, assign and delegate different admins, manage signatures for them and so on. One of Sigsync’s standout features is its full-fledged email signature editor, which allows you to create eye-catching signatures from scratch. If you want to take a detour, there are over a hundred professionally available readymade templates that you can use on the fly. If you want to learn more about Sigsync, click on the link above.